MS-Word adding & removing carriage returns
Tips by Burleson Consulting
When editing in
Microsoft Word (MS-Word) you often need to add or remove
line-breaks (carriage returns) from your document.
Inside your word document, a
paragraph is represented by the ¶ symbol (which looks like a
reverse P). The problem is that you cannot specify this
carriage return symbol on a replace command.
It's not necessary to use a Macro
for changing line breaks because MS Word allows the "carat p" symbol ^p (carat
is the <shift> 6 key) to represent a carriage return in an
MS-Word replace command.
For example, if you want to put
each sentence on a new line, you can use find ---> replace and
Conversely, if you are
pasting-in a web page into an MS-Word document you may want to
remove the double line breaks and you can use the same replace
techniques to replace double carriage returns with a single
It is possible to replace ^p with a space
By first replacing ^p with 2 characters not in the text
separated by a space.
Eg “¬ ¬”, and then
2. Removing all the ¬ characters.