Call now: 252-767-6166  
Oracle Training Oracle Support Development Oracle Apps

 E-mail Us
 Oracle Articles
New Oracle Articles

 Oracle Training
 Oracle Tips

 Oracle Forum
 Class Catalog

 Remote DBA
 Oracle Tuning
 Emergency 911
 RAC Support
 Apps Support
 Oracle Support

 SQL Tuning

 Oracle UNIX
 Oracle Linux
 Remote s
 Remote plans
 Application Server

 Oracle Forms
 Oracle Portal
 App Upgrades
 SQL Server
 Oracle Concepts
 Software Support

 Remote S


 Consulting Staff
 Consulting Prices
 Help Wanted!


 Oracle Posters
 Oracle Books

 Oracle Scripts

Don Burleson Blog 







UNIX/Linux e-mail consolidation tips

Server Tips by Donald BurlesonFebruary 4, 2015

Common Question:  I want to consolidate and archive my company e-mails.  My employees waste too much time reading messages that they are "copied" on, and I want software to file all e-mails, such that my employees can quickly get up-to-speed by opening a single e-mail archive for each client.

Answer:  There are many tools and products for e-mail consolidation, and within Oracle we have the 11g Collaboration Suite for e-mail filing.  However, you can easily write your own jobs to parse and file both incoming and outgoing e-mails.

However, some standards are required to make this work:

  1. For employee outgoing e-mails, all employees will copy an a-mail ID which will be specified for each client.

  2. All employees must use a company e-mail account


My vision is to parse and file all company e-mails by client name.  Using this single archive, we have a complete record of all incoming and outgoing communications.  In a nutshell, this software simply "copies" e-mail files from the employee directories to the client e-mail directories:

  • Each client has a separate e-mail log directory on the UNIX/Linux server.  This might be a directory with individual e-mails as subdirectories.

  • The filed e-mail will preserve all embedded attachments and images.

  • The client-organized e-mail log file will have 100% security, and be impenetrable by even the most sophisticated hackers.

  • The e-mail log will be easily accessible (via the web), anytime it is needed, and it will function like any other e-mail browser, preserving all attachments and images.

Approaches to automated e-mail consolidation:

There are many ways to solve this problem, and questions to be addressed:

  • Should the client have an e-mail account, so that the employee can simply download the e-mail consolidation for each client, when they need to see them?

  • Do we intercept e-mails at arrival time vs. cron to file them hourly?

  • How to conduct setup and testing of ssh and/or SecureCRT?

  • Alerts and password disable with hack attempts

This is psuedocode shell script can be used to find new e-mail files in the last day:

for myuser in `etc/passwd'
  find /home/don/mail/inbox/*.trc -mtime +1



Oracle Training at Sea
oracle dba poster

Follow us on Twitter 
Oracle performance tuning software 
Oracle Linux poster


Burleson is the American Team

Note: This Oracle documentation was created as a support and Oracle training reference for use by our DBA performance tuning consulting professionals.  Feel free to ask questions on our Oracle forum.

Verify experience! Anyone considering using the services of an Oracle support expert should independently investigate their credentials and experience, and not rely on advertisements and self-proclaimed expertise. All legitimate Oracle experts publish their Oracle qualifications.

Errata?  Oracle technology is changing and we strive to update our BC Oracle support information.  If you find an error or have a suggestion for improving our content, we would appreciate your feedback.  Just  e-mail:  

and include the URL for the page.


Burleson Consulting

The Oracle of Database Support

Oracle Performance Tuning

Remote DBA Services


Copyright © 1996 -  2020

All rights reserved by Burleson

Oracle ® is the registered trademark of Oracle Corporation.